Software built behind the bar, not in a boardroom.
Rosters, clock-in, holidays, HR, food-safety records and staff training for Irish venues,
on one staff list. Built by people who run venues, for the 6am jobs nobody else has
bothered to fix.
Rosters and clock-in are free for one venue with up to 10 staff. No card.
Hospitech TimeRotaNot published
A week’s rota for four staff, showing shift times, hours, cost per person
and cost per day, with one working-time warning flagged.
Week of 11 May
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Hours
Cost
Aoife K. FOH · €14.50
09–17
09–17
12–20
09–17
10–18
40h
€580.00
Marek P. Chef · €17.50
08–16
08–16
08–16
08–17
08–17
42h
€735.00
Dean O’R. KP · €14.15
17–22
17–22
16–22
08–14
22h
€311.30
Sinéad B. Supervisor · €16.00
12–20
09–1417–22
12–20
11–19
34h
€544.00
Cost per day
€256.00
€268.00
€346.75
€256.00
€472.25
€358.40
€212.90
138h
€2,170.30
Dean finishes at 22:00 on Saturday and starts at 08:00 on Sunday.
That’s 10 hours’ rest; the Organisation of Working Time Act wants 11. Flagged
while the week is still a draft.
Labour is 29.3% of the €7,400 you expect to take, against the 28% you set.
Every module here runs a real venue every day before it is sold to anyone.
Nothing here is a pitch deck. It is what opens the doors in the morning.
The Hospitech Suite
Manage your staff in one place. Onboard once. Every module already knows them.
Prices exclude VAT. Food Safety Level 1 is free on every account, for your whole
team, certificates included — whether or not you pay for Training. Time and HR
include the WRC inspection view: your employment records, inspector-ready, built
in. Every paid module starts with a one-month trial and no card.
The free tier, trials and founding price, in full
The shape is settled and it's written here. The figures go up on this page
before anyone is asked to pay one — not in a quote, not after a call. If you
find out what it costs by ringing us, we've done this wrong.
Start — freeRosters & clock-in
Small venues run Time — rotas, tablet clock-in, timesheets — free, with no
card and no trial clock counting down. Everything below is what you add when the
free one stops being enough.
Add what you needPer module, per venue
The Holiday & Roster Planner, HR, HACCP and Training are paid, priced per
venue per month —
never per head. Charging per person is a fine for hiring, and hiring is
the thing you do most.
Or take the lotOne venue price
A venue running all five pays a single price for the whole suite, less than the
modules add up to. Three venues is that price three times — no group tier to
negotiate, no seat count to audit.
€99 is the founding rate for the whole suite. The list price is €139 — when
the founding window closes, new accounts pay it and founding accounts keep €99,
permanently, because your price is fixed the day you subscribe. We'd rather name a
real number with a real edge than promise "free forever" and quietly redefine it in
two years.
Over the limit just stops you adding staff 11. It never locks the tool, hides your data, or emails you a countdown — and you get 30 days' grace before free stops fitting.
Export is free, always, including on the way out. Attendance and pay are statutory records. Holding them hostage should be illegal.
Free is not a trial. There's no card on file to quietly start charging when a year is up.
Your price is fixed the day you subscribe. If the list price goes up, yours doesn't. You get 30 days' notice of any change and you can leave before it lands.
Stop paying and nothing is deleted. Access switches off; your records stay for 90 days so you can export them or come back. A missed payment never costs you a food-safety record.
Ask about founding pricing
One email about your venue. The list price is above; this is about what we
can do for an early one.
Free tools. No signup, no email.
Things we built for our own venues and had no reason to keep to ourselves.
The things people want to know before they'll put a staff list into anything.
Am I tied in?
No contract and no notice period. It’s month to month, cancel in the
dashboard. Stop paying and nothing is deleted: access switches off and your
records sit there for 90 days so you can export them or come back. Export is
free on the way out as well as on the way in.
Do my staff need an app, or another password?
Nothing to install. Staff clock in with their PIN in our easy-to-use app. For their own page
(their rota, payslips and booking time off), each person has one
login, and that’s the only sign-in on your floor.
How long before it’s up and running?
You can have a venue, your staff and a first roster in an afternoon. There
is no implementation call, no onboarding fee and nobody to book. If you get
stuck you email the person who wrote it.
Can I take just one module?
Yes — each of the five stands on its own and is priced on its own. Take
HACCP and nothing else if that’s the problem you have. They know about each
other when you own more than one: a staff member you onboard in HR is
already on the rota, already in the clock, already assigned their training.
You never type a person in twice.
Is it really built for Irish law?
It’s built for one country and that’s the point. Statutory breaks, the
Organisation of Working Time Act's rest rules, the ⅕-week and 8% holiday
accruals, the ten public holidays, Statutory Sick Pay at 70% capped at €110,
minimum-wage bands by age, and the extra rules for under-18s are computed,
not left as a checkbox for you to interpret. HACCP records are built to what
an EHO asks for.
Where does my data live, and who can see it?
In the EU, on infrastructure in Ireland and Germany. Your records are walled
off from every other company at the database itself, not by application code
that could be got around. We’re the data processor and you’re the controller.
The agreement covering that is
published, not sent on request.
Who am I actually dealing with?
Hospitech Solutions Ltd, an Irish company, and in practice one operator who
runs venues and wrote this for them. There’s no support tier, no account
manager and no queue. That’s honest about the size of it, and it’s the reason
a fix can land the same week you ask for it.
“We were the venue that got the renewal email.”
I built replacements because I was already paying for the originals and could finally
see what they actually were. They turned out better. Not because I'm a better
engineer (I'm not an engineer at all), but because I was the one using them at 6am, and
I couldn't ship myself a bad workflow and go home.
No account manager, no ticket queue: you deal with the people who built it. Hospitech
Solutions Ltd is a software company in its own right, independent of any venue or group.
Or get something built
A problem none of this covers? I take on a small number of custom builds, fixed scope
and agreed before anything starts, the same way these tools started.
Tell me what you need